Associate, Payroll

Employer: Blavity

The Associate, Payroll will assist with Blavity’s various payroll functions, ensuring that our multiple pay schedules are processed on time, accurately, and in compliance with government regulations. The Associate, Payroll will play a pivotal role in collaboration with both the Finance and People Operations teams in order to ensure that all items related to employee and contractor compensation, time and attendance, benefit deductions, PTO/sick leave accruals, leaves of absence, and applicable ad hoc payments and reimbursements are processed fully and without error. The ideal candidate has experience working cross-functionally with HR/People Operations teams, is well-versed in Payroll technology and HRIS platforms, and is skilled in Payroll auditing and reconciling methodologies.

This Part-Time, Remote position reports directly to Blavity’s Controller.
Responsibilities

• Assists with the preparation and processing of all Blavity payroll cycles; including (1) Semi-Monthly Full-Time/Salaried, (2) Bi-Weekly Part Time/Hourly (including Independent Contractors), and (3) any necessary Off-Cycle Pay Runs
• Establishes and maintains positive working relationships with co-workers, independent contractors, and third parties in an effort to provide high-quality, first-level support
• Responds to and resolves questions, comments, and inquiries that fall within the scope of duties in a timely manner, providing detail and direction when needed and escalating issues when appropriate
• Related to Bi-Weekly Part Time/Hourly & Independent Contractor Payroll –
  • Ensures that all timesheets are approved at the close of each pay period
  • Reaches out to managers for missing or incomplete timesheet approvals
    Performs preliminary pay run audits within the Zenefits Time & Attendance interface; flagging, escalating, and/or resolving errors as needed
• Assigns and updates Independent Contractor Project & Position Codes, based on direction from People Operations and/or Controller
• Prepares the Journal Entry Package for each payroll cycle, including the Journal Entry recording the monthly PTO adjustment
• Assists with the preparation of Independent Contractor 1099s at year-end, and resolving any associated questions or comments
• Assists with Audits by gathering and organizing payroll related information for Audit requests; including but not limited to combining and editing payroll reports to conform to the Auditors’ needs
• Researches and resolves issues and problems within the HRIS/Payroll System (Zenefits)
• Performs other Payroll, Accounting, or Finance duties as necessary and as assigned by the Controller

Note: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel.
Qualifications

• Education: Bachelor’s Degree in Business, Accounting, or Finance with an exceptional academic record OR Associate’s Degree in Business, Accounting or Finance with an exceptional academic record plus 2 years of experience in Accounting/Payroll
• Experience: Minimum 2 years of work experience in Payroll, or with Administration and Payroll Processing
• Technologies: Fluent in Microsoft Excel & Office, Google Suite, and QuickBooks Online; experience using and familiarity with HRIS (Zenefits) and task-management systems (Asana) preferred
• Discrete and trustworthy; will not divulge or share salary, pay rate, or company information outside of the Finance department
• Independent, self-starter who is willing to take on the responsibility and get the job done
• Excellent communication and analytical skills
• Ability to exercise sound judgement and common sense
• Naturally detail and solution-oriented, with an obsessive need to document and communicate findings
• A healthy appreciation of GIFs and Black culture

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