ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage complex and ever-changing leaders’ schedules
- Coordinate intricate domestic and international travel
- Facilitate domestic and international client and internal meetings
- Monitor and respond in a timely manner to high volume of correspondence
- Compose meeting notes/minutes as needed, while maintaining confidentiality
- Manage competing priorities and work with teams to resolve issues
- Manage contacts database, expense reports, and other general administrative tasks, i.e., mailing, PO processing, faxing, copying, binding materials etc.
- Screen phone calls and direct them as appropriate
- Liaise with IT to make sure executives have proper working equipment, such as laptops, mobile phones and other external hardware
- Heavy networking with other administrative assistants to better understand schedules and priorities
- Perform administrative functions such as record keeping, report writing, composing correspondence, and establishing procedures for orderly operations
- Coordinates and plans team events and off-sites
Here’s what you’ll bring to the team:
- At least 3 years’ experience in a business environment handling administrative responsibilities; 1-2 years’ experience as Administrative Assistant preferred
- Proficiency in MS Office Suite (Excel, PowerPoint)
- Proficiency in Concur software for financial business needs
- Must manage confidential information with the highest sense of discretion
- Must possess excellent verbal and written communication skills
- Provides the highest level of initiative and follow-through
- Excellent interpersonal, communication, and organizational skills
- High level of skill in both oral and written communication and the ability to effectively present ideas and information
- Works independently and performs all responsibilities with discretion, independent judgment, a positive attitude, tact, and poise
- Follows directions with minimal supervision
- Maintains accuracy and attention to detail
- Able to manage multiple priorities while meeting deadlines
- Professional, calm composure with sense of humor
- Ability to respond effectively to clients, employees and management and handle sensitive and/or confidential communications
- Able to provide or suggest solutions to problems
- Acts as a trusted partner to business leaders, displaying the highest levels of integrity
We take care of you (benefits/perks):
- Competitive pay and benefits including health, dental, and vision
- Retirement savings plan
- Paid time off
- Continuing education support
- Ongoing training to grow your skills
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