Volunteer Coordinator - Two Chicks With A Side Hustle

Petey Greene Program

ABOUT US

Founded in 2008, the Petey Greene Program (PGP) is an educational justice organization that supports the academic goals of incarcerated and formerly incarcerated people through high-quality volunteer tutoring programs, while educating volunteers on the injustice manifest in our carceral system.

We envision a world in which all incarcerated people have access to high-quality academic programs and we strive to inspire our alumni – both students and tutors – to become advocates, and to take on leadership roles that reimagine the criminal legal system.

The PGP operates the largest multi-state volunteer tutoring program for currently and formerly incarcerated people. Since its founding, the PGP has tutored more than 16,000 students at over 120 tutoring sites, including both correctional facilities and reentry programs. We’ve trained and placed approximately 3,500 unique volunteers and recruited from more than 40 partner universities in seven states and the District of Columbia.

The PGP is headquartered in Princeton, New Jersey, but the majority of our 25 employees work in a hybrid setup in their respective regions. For more information about the Petey Greene Program and our work, take a look at our 2020-2023 strategic plan.

THE ROLE

The Volunteer Coordinator will work with the PGP team in Washington, D.C. to recruit, train, and manage volunteers participating in PGP’s tutoring programs in prison, jails, and reentry settings in the greater Washington, D.C. area.

At the beginning of a semester, the Volunteer Coordinator will help PGP staff recruit, vet, place, and coordinate the onboarding of volunteers. During the semester they will monitor student and volunteer attendance, working with PGP staff to provide debrief opportunities for volunteers, as well as troubleshoot and offer additional support to tutors when necessary. The Volunteer Coordinator will also help monitor the submission of weekly COVID tests from in-person volunteers. The Volunteer Coordinator reports to and is supervised by a member of the Washington, D.C regional team.

The position can be hybrid or remote, depending on the candidate’s location. If a candidate is based in the DC, Maryland, Virginia area, the position will be hybrid, with a combination of work-from-home days, meeting days in the community or at partner sites, and in-office days at a coworking space. This position is funded through September 2023, with high likelihood of extension depending on capacity and funding.

MAJOR DUTIES AND RESPONSIBILITIES

Supports PGP staff and campus leadership teams in recruiting new volunteers and responding to new applications with next steps

Vet applications and conduct volunteer interviews, in collaboration with PGP staff and campus leadership teams
In collaboration with PGP partner organizations and with support of PGP staff, determine volunteers’ semester tutoring schedule
Support in the process of getting volunteers cleared to enter the prison or jail where they are assigned to tutor, which includes collecting clearance paperwork, scheduling an orientation, and organizing transportation

Ensure volunteers complete all onboarding requirements before beginning tutoring and send reminders when necessary
Coordinate weekly transportation for volunteers
Monitor volunteer attendance forms and follows up with any necessary support or to provide reminders about not submitted attendance forms

Communicate regularly with volunteers, especially if an incident occurs or a volunteer misses a tutoring session, flagging issues for regional management when appropriate
Ensure that all volunteers and students complete intake and evaluation forms
Manage volunteer data, including schedules, attendance, and feedback, through Salesforce

Input data from student intake forms to spreadsheets
Collect and tracks weekly COVID test submissions by in-person volunteers
Respond promptly to emails from volunteers, university faculty and staff, and fellow staff.

COMPETENCIES

Proficiency with Microsoft Office including Word, Excel, and PowerPoint
Proficiency in Gmail, Google Drive, Google Docs, and Google Calendar
Ability to communicate effectively and professionally in person and via email, text, and phone.

Attention to detail and extremely organized.
Ability to work independently and with a team.
Awareness of issues related to mass incarceration and broader educational justice and social justice concerns.

A commitment to social justice, racial equity, and the rights of formerly incarcerated people
A commitment to racial equity, and the rights of currently and formerly incarcerated people.