Vendor Billing Analyst

Position Summary:

We are looking for an artist. Your masterpiece will be the creation of reconciliation across Pax8’s financial and vendor data. As the Data Vendor Analyst (aka: Marketplace Reconciliation Lead), you’ll play a crucial role in the discovery and investigative work involved in our billing and vendor data reconciliation. Your superpower of driving sustainable vendor reconciliation efforts will help ensure the integrity of our financial statements while supporting our business growth. Partnering with our stellar Finance team and global stakeholders, you’ll harness your sharp analytical skills and creative problem-solving to drive our operations forward.

Every day, you’ll delve into our billing and vendor data, identifying and addressing variances. Wearing your detective hat, you’ll investigate issues, determine their origin, and take ownership of the resolution process. You’ll run MVPs and POCs, ensuring the solutions are both effective and sustainable. We anticipate that this role will transition from a hands-on position to a leadership role, where you will continue to engage with stakeholders and manage projects to enhance our financial operations.

To thrive in this role, you must have a solid understanding of finance and/or accounting as it relates to complex billing and vendor pricing. You should possess strong analytical skills and problem-solving abilities, with a knack for working through complex billing data and vendor discrepancies. Stellar communication and project management skills are a must, as you’ll be coordinating with global vendors and internal teams like a maestro conducting a symphony. If you’re ready to turn intricate rate plans and invoicing data into a masterpiece, we want you on our team!

Essential Responsibilities:

• Support and engage with the vendor data reconciliation process, ensuring transactions are accurately recorded and discrepancies are resolved.
• Establish robust data reconciliation controls and procedures to mitigate financial risks and ensure compliance with regulatory requirements.
• Proactively seeking opportunities to enhance data reconciliation processes, automate repetitive tasks, and improve efficiency through technology and best practices.
• Analyze reconciliation data to generate actionable insights and prepare comprehensive reports for management review and decision-making.
• Track key performance indicators (KPIs) related to data reconciliation accuracy, cycle time, and resolution of outstanding items to drive operational excellence.
• Act as the lead for identifying, evaluating, and prioritizing operational fixes for identified discrepancies with vendors.
• Work closely with our corporate Finance team to aggregate and analyze data, mobilizing internal stakeholders.
• Support internal and external data reconciliation efforts by providing necessary documentation and data.
• Collaborate with global internal stakeholders, including Finance, Sales, and Vendor teams, to foster continued business maturity, financial accuracy, and enable recovery of potential lost revenue.
• Develop and implement sustainable data reconciliation practices to maintain the integrity of financial statements.
• Contribute to projects focused on developing long-term, product-based data reconciliation solutions.

Ideal Skills, Experience, and Competencies:

• At least five (5) years of experience working with complex data sets and analysis.
• Exposure to Data Engineering or Analytics Engineering practices.
• Ideally, prior experience in a marketplace environment (e.g., e-commerce, digital platforms) is beneficial. Understanding transactional flows, revenue recognition, and seller/buyer dynamics adds value.
• Ability to work with financial software and ERP systems (e.g., SAP, Oracle) to extract and analyze data. Proficiency in Microsoft Excel or similar spreadsheet software is essential for data manipulation and analysis.
• Familiarity with Data Visualization Tools (e.g., PowerBI)
• Ability to manage multiple reconciliation projects simultaneously, prioritize tasks effectively, and meet deadlines in a fast-paced environment.
• Proficiency in data analysis and interpretation to identify discrepancies and trends. Experience with data reconciliation tools and techniques is beneficial.
• Effective communication, both written and verbal, is crucial for explaining financial discrepancies, collaborating with stakeholders, and presenting reconciliation results to leadership.
• Exceptional analytical, strategic, planning, organization, and time management skills to effectively execute project plans.
• Possesses strong business acumen with the ability to think from an overall “best for the business” perspective.
• Ability to demonstrates initiative and be results oriented.
• Ability to manage competing priorities across multiple functional areas.
• Ability to adapt approach and demeanor in real time to match the shifting demands of different situations.
• Ability to take a broad view when approaching issues using a global lens.
• Ability to be self-motivated and independent.

Required Education & Certifications:

• B.A./B.S. in a related field or equivalent work experience

Compensation:

• Qualified candidates can expect a salary beginning at $83,000 or more depending on experience

Expected Closing Date: 8/2/24