Temporary Administrative Assistant

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

We’re hiring a temporary Administrative Assistant with a preference that the person live in Austin or Dallas, TX. This is a full-time, temporary position with an expected end date of March 28, 2025. This is a home-based position within the Austin or Dallas areas.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

The job application window is expected to close 11/29/2024.

Responsibilities

The position will manage data entry including customer donor records and donor and donation information as well as build donor receipts, run reports, and provide direct field support such as customer service, training, and troubleshooting issues. You will use customer databases such as Dynamics and Auction Pay.

• Receive and respond to shared inbox requests and inquiries.
• Data entry.
• Creation of acknowledgement letters/receipts.
• Some creation of graphics as needed.
• Gathering of RSVP/contact information.
• Tracking and updating mailing lists / contact lists.

Qualifications

• High school diploma or equivalent.
• At least one year of experience in providing administrative support, data entry or similar.
• Commitment to complete accurate data entry, as well as accurate spelling and grammar.
• Ability to interface with external and internal customers in a friendly, professional manner via phone and email.
• Proficient in Microsoft Word, mail-merge knowledge is a plus.
• Proficient in Microsoft Office including Excel, Outlook, and Teams.

Compensation & Benefits

The expected pay range will  be $18.10 to $23.00 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply. American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We’re committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.