Responsibilities
- Provide general administrative support to the Vice President, Advanced Sales and Director of IFN Operations as well as staff members of the Advanced Sales Team.
- Provide a full range of support to marketing activities and events of Advanced Sales including podcasts, seminars and meetings.
- Administer, maintain and track continuing (CE) courses and materials relating to advanced sales concepts and products.
- Assist with organizing and executing on projects for the IFN Channel and Regions related to financial professional onboarding, sales support and service.
- Prepare PowerPoint presentations.
- Handle travel arrangements along with preparing and submitting travel expenses.
- Manage and coordinate schedules.
- Coordinate staff meetings and department meetings, including agendas, minutes and organizing PowerPoint slides and any other needs of speakers.
- Process vendor payments and interface with key vendors for the department.
- Organize department events.
- Support the on-boarding of new employees and changes for existing team members.
- Participate in and support departmental projects.
Required Skills
- Strong attention to detail, with a commitment to high quality work.
- Excellent project management skills.
- Able to work independently with minimal direction and supervision.
- Proven ability to take initiative, act with a sense of urgency and follow through.
- Strong organizational and planning skills and the ability to manage multiple conflicting deadlines
- Strong problem solving skills.
- Demonstrated ability to collaborate and build relationships and interface with leaders and employees across the organization.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint (Advanced Skills required) and Microsoft Outlook).
- Proven ability to take initiative, act with a sense of urgency and follow through.
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