Project Support Assistant - Two Chicks With A Side Hustle

Employer: American Institutes for Research

AIR is seeking a Project Support Assistant to support our Workforce Development Program Area within AIR’s Human Services Division.

This position can be done remotely or out of any of AIR’s U.S. office locations.

About AIR:

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.

AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR’s Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.

Responsibilities

The responsibilities for the position include:

Maintain standard processes and procedures for effective administrative support services for project operations.
Implement and utilize planning, scheduling, and tracking tools and systems.
Assist leadership team with activities related to staffing and communication.

Formulate standard administrative documents; prepare routine correspondence, and draft custom correspondence
Provide administrative support to senior staff including calendar scheduling, meeting coordination and oversight, and travel arrangements.
Provide project coordination for projects with multiple timelines, budgets, program inputs, and project deliverables across all programs.

Perform quality control reviews of project-related materials to improve consistency/correctness of information, data, conformity to grammatical principles and style guidelines, and logic/consistency/readability of language.
Assist with coordination of proposals, including ensuring all deadlines are met and all sections of the proposal are complete.
Plan and manage own work time to ensure that assignments are completed in an efficient and effective manner and that work is timely, of high quality, and accurate. Appropriately seek guidance/direction.

Work collaboratively with internal and external team members to resolve issues.

Qualifications

Education, Knowledge, Skills, and Experience:

Associate’s degree or high school diploma completed

Excellent proofreading, language, and analytic skills
Ability to focus on details within a complex document
Ability to collaborate within a team environment

Ability to organize work and follow through on assignments independently
Ability to adapt to changing deadlines and work priorities
Proficiency within Windows environment and with Microsoft Office Suite, specifically Word and Excel

Previous technical proofreading or copy-editing experience is a plus but not required

Disclosures:

AIR requires all new hires to be fully vaccinated against COVID-19 or receive a legally required exemption from AIR, as a condition of employment. AIR will ask candidates to verify their vaccination status only after a conditional offer of employment is made. Applicants should not provide information about their vaccination status or need for exemption prior to receiving a conditional offer of employment from AIR

Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.

Please note, each section of the application is required in order for you to be considered for this opportunity. If you do not complete the required screening questions, or if you close your browser before completing each section of the application, your application will not be submitted for this position.

American Institutes for Research is an equal employment opportunity/affirmative action employer committed to excellence through diversity. Minorities, women, individuals with disabilities and veterans are encouraged to apply.

American Institutes for Research’s commitment to Diversity goes beyond legal compliance to its full integration in our strategy, operations and work environment. Diversity is valued and Inclusion is reflected in all efforts to recruit, develop, and engage the diverse staff needed to accomplish our mission.

APPLY HERE