Legal Administrative Assistant

Employer: Edward Jones

Opportunity Overview

Work as part of a team to support attorneys in a timely fashion and deliver appropriate results. Communicate with many individuals both inside and outside the firm. Have access to and must research very confidential information in processing documents and creating reports.

Position Requirements

Education/Certification:

• High school or secretarial school, college beneficial

Years of Relevant Experience

• 1 -3 years admin support preferably in a legal environment

Functional Skills

• Create and maintain legal and non-legal documents, reports and spreadsheets.
• Provide administrative support to include filing, copying, typing, scanning and answering the phone with detailed accuracy.
• Access Legal case system and other programs and highly confidential information as needed to obtain information for attorneys.
• Use sound judgment to maintain appointment calendars for attorneys.
• Communicate with outside counsel as well as individuals at Jones to respond to and/or to direct questions to the appropriate individual.
• Handle projects and meeting coordination as needed.

Communication Skills

Extensive communication

• must be comfortable speaking with individuals in all areas of the firm including General Partners and Financial Adivsors as well as with Outside Counsel and Regulators.

Technical Skills

• Outlook, Word, Excel, PowerPoint, Stellant, ProLaw, Adobe Professional, PeopleSoft, communications system.

Problem Solving:

• Works under general direction of attorneys and other legal professionals.
• Ability to evaluate the seriousness and urgency of a problem and to seek guidance from the appropriate person.

Decision Making:

• Low to medium complexity. Most decisions are routine and guidance should be sought for urgent or complex issues.
• Failure to get important information to appropriate person for timely resolution could cost time and money.

Span of Influence:

• Limited, mostly within the department but will have contact with other departments within firm and with outside counsel.

Company Description

At Edward Jones, we help clients achieve their serious, long-term financial goals by understanding their needs and implementing tailored solutions. To ensure a personal client experience, we have located our 14,000+ branch offices where our more than 7 million clients live and work.

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