Executive Assistant - Two Chicks With A Side Hustle

Employer: Elastic

Elastic is a free and open search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere.

From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real-time and at scale.
Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems.

Founded in 2012, Elastic is a distributed company with Elasticians around the globe.
You are high-energy and ready to get going quickly at a dynamic, global, high-growth start-up.
Our EAs work independently, manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications from external and internal sources.

You are organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth operations for the executive you support.
The position requires the capacity to work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization.
You are proactive and work with a strong sense of urgency. You take ownership, have bias for action, are customer-service oriented and can meet tight deadlines. Flexibility is key and you can switch gears at a moment’s notice.

Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a high-standard of accuracy.
Handle details and projects that may be confidential and time sensitive with minimal guidance.
Maintain a high level of integrity and discretion in handling confidential information while working with senior professionals inside and outside the company.

Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues.
Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
Produce highly accurate work with excellent discretion, judgment, tact and flexibility

Prepare and submit accurate expense reports for the ELT members on an as needed basis
Engage in administrative tasks related to execution, distribution and organization of legal documents

5-7 years executive level support required, C-Suite level preferred. Bachelor’s degree preferred

Extremely strong project and time management skills; detail-orientation with the ability to multi-task and prioritize workload
Able to recognize and appropriately handle highly sensitive and confidential material and information
Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities

Proactive and work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results
Able to make independent and effective decisions
Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact