Certara
Overview
About Certara
Certara is a growing company that provides a dynamic and exciting place to work. Our purpose is to assist in accelerating the development of meaningful medicines that make an impact on our society and the people that need them most. Innovation and creativity are highly valued, and everyone is given the opportunity for training and continuous development. Our portfolio spans the discovery, preclinical, clinical and post-marketing phases of drug development, working with 1,200 commercial companies, 250 academic institutions, and numerous regulatory agencies.
The Executive Assistant will provide high-level administrative support to the executive team of our organization. This individual will be responsible for managing the day-to-day schedules and appointments of the executive team, as well as handling confidential documents and communications. The Executive Assistant will also be responsible for coordinating meetings and events, preparing presentations and reports, and managing expenses and travel arrangements for the executive team.
Responsibilities
- Manage the day-to-day schedules and appointments of the executive team
- Handle confidential documents and communications
- Coordinate meetings and events, including scheduling, logistics, and preparation of materials
- Support IDD Executive Team with Executive and Leadership Team meetings (call for agenda items, minutes, action item and decisions tracking)
- Support internal communications through drafting communications, and distributing via email and intranet sites
- Prepare presentations and reports as needed
- Manage expenses and travel arrangements for the executive team
- Perform other administrative tasks as needed
Executive and Administrative Support
- Interface with corporate recruiter to coordinate interviews and presentations across IDD globally for leadership roles and occasionally provide support for other open positions.
- Assist Business Operations Team in executing Communications plan across IDD
- Assist the Business Operations Team to maintain CSC/IDD SharePoint Information Portal
- Assist in the on-boarding and off-boarding for Executive Team members employees, includes but not limited to coordinating new hire onboarding schedule, bio creation, and Concur expense/travel profiles.
- Work on site in assigned office when occasion demands, otherwise flexibility to work remotely
Qualifications
- Excellent communication and organizational skills
- Ability to prioritize and multitask effectively
- Professional demeanor, ability to maintain confidentiality. and ability to work well under pressure
- Bachelor’s degree preferred, but not required
- Must have 5+ years Office Management and Executive/Administrative Assistance Experience
- Strong computer skills including knowledge of Microsoft Office products, on-line meeting and video conferencing, such as Microsoft Teams/Zoom and SharePoint functionality
- Must be prepared to work flexibly to cater for global time-zones.
Certara bases all employment-related decision on merit, taking into consideration qualifications, skills, achievement, and performance. We treat all applicants and employees without regard to personal characteristics such as race, color, ethnicity, religion, sex, sexual orientation, age, nationality, marital status, pregnancy, physical or mental condition, genetic information, military service, or other characteristic protected by law.