Support executives and clients with high-level administrative services in a flexible, remote role.
About VaVa Virtual Assistants
VaVa Virtual Assistants is a fully remote company based in Atlanta, Georgia. We connect businesses with professional virtual support across industries, helping them thrive through reliable, specialized services. Our culture is built on collaboration, professionalism, and community—we connect daily through communication, project work, and team-wide virtual gatherings.
Schedule
- Contract role (1099)
- Remote, U.S. only
- Minimum 20 hours per week
- Availability between 8 AM–5 PM (M–F) in your time zone
- Must be able to support high-touch, deliverable-focused clients
Responsibilities
- Manage executive email, prioritize messages, and ensure timely responses
- Coordinate complex schedules, calendars, and proactive reminders
- Anticipate and resolve issues with professionalism and discretion
- Plan and coordinate meetings, conferences, and events
- Prepare presentations, research materials, and reports as needed
- Maintain updated CRMs, track trends, and provide insights for decision-making
- Collaborate effectively with executives, team members, and clients
- Draft, edit, and manage correspondence and documents
- Coordinate travel arrangements and handle last-minute changes
- Support large-scale webinars, including scheduling, breakout rooms, and troubleshooting
- Handle other administrative and executive support tasks as needed
Requirements
- Must be U.S.-based and authorized to work
- 3+ years of executive administrative experience
- 3+ years working full-time in a virtual role
- Proven experience managing high-level client accounts and executive needs
- Strong communication and problem-solving skills
- Ability to handle sensitive and confidential information with discretion
Technical Skills
- Proficiency with scheduling, CRMs, and project management tools
- Strong experience with calendar and inbox management
- Knowledge of webinar platforms and virtual event coordination
- Proficiency with Google Suite, Microsoft Office, Calendly, Slack, and related tech
- Comfort working in fast-paced, deadline-driven environments
Why Join Us?
- Join a supportive, professional remote team
- Collaborate with executives and clients across industries
- Flexible scheduling with consistent client work
- Contribute to a company culture built on integrity, excellence, and collaboration
Compensation
- Competitive hourly contract rate (commensurate with experience)
Happy Hunting,
~Two Chicks…