Sun Chemical, a member of the DIC Group, is a leading producer of packaging and graphic solutions, color and display technologies, functional products, electronic materials, and products for the automotive and healthcare industries. Together with DIC, Sun Chemical is continuously working to promote and develop sustainable solutions to exceed customer expectations and better the world around us. With combined annual sales of more than $8.5 billion and 22,000+ employees worldwide, the DIC Group companies support a diverse collection of global customers.
Sun Chemical Corporation is a subsidiary of Sun Chemical Group Coöperatief U.A., the Netherlands, and is headquartered in Parsippany, New Jersey, U.S.A. For more information, please visit our website at www.sunchemical.com or connect with us on LinkedIn or Twitter
Position Title: Document Control Analyst
Work Location: Remote
Work Schedule/Hours: Mon. – Friday, 8 am – 5 pm Eastern
The Document Control Analyst will be responsible for analyzing and managing the document control process for North America Customer Service (NACS).
This role will manage confidential and non-routine information, preparing meeting and presentation material as needed. The Document Control Analyst will identify service and documentation challenges and initiate appropriate action to resolve issues. The Document Control Analyst will be responsible for maintaining a SharePoint Site and the catalog of documents within it by following document control procedures, including classifying, labeling, and storing documents correctly, as well as organizing data to maximize efficiency and reduce wasted time searching for files. The Document Control Analyst will review and evaluate documents for clarity, effectiveness, grammatical accuracy, and formatting to ensure high-quality, user-friendly documents. The ideal candidate will ensure that all documents are accurate, up-to-date, easily accessible, and eliminate redundancies.
The Document Control Analyst will work independently and as a team on special non-recurring and ongoing projects. They will work with others in the department to share the best practices, updates on activities, etc.
ESSENTIAL JOB FUNCTIONS:
- Manage the Document Control System for adherence to ISO standards and company policies.
- Supports internal user requests for documentation and train users in our system.
- Maintains quality records per applicable SOPs, adhering to document life-cycle procedures.
- Administers the collection, authorization, publication, storage, and retrieval of documents.
- Forecast, monitor, and report on the status of document distribution and review for both internal and external review cycles.
- Performs administrative support functions for overall document record keeping.
- Identifying document review bottlenecks by consulting with relevant stakeholders to identify problems and make recommendations to expedite the review cycle.
REQUIRED EDUCATION AND EXPERIENCE:
- Bachelor’s degree or equivalent professional experience required.
- Minimum of 2 years’ Document Control experience.
- Strong time management, organizational, planning and follow up skills.
- Comfortable presenting /speaking in front of others.
- Demonstrated strong analytical skills. Ability to manage short- and long-term projects with multiple workstreams or departments to successful completion.
- Ability to identify and take the initiative to solve complex problems, work within deadlines with high attention to detail, and work accurately and independently.
- Individuals must work cooperatively and establish positive cross-functional relationships within the organization and various levels of management.
- Prior strong experience and aptitude with Microsoft Office Suite- SharePoint, Excel, Word, PowerPoint, Outlook, and Teams.
- Organizational skills – This job requires an elevated level of organization. Effective planning and file management are vital to this role.
- Detail-oriented – Able to spot problems and errors and resolve any concerns with the appropriate parties.
- Strong Business Writing Skills
PREFERRED EDUCATION AND EXPERIENCE:
- Experience with technical writing standards and practices as it relates to documenting processes and procedures.
- Experience with SharePoint and maintaining version control.
BENEFITS
We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, medical, dental, vision, short and long term disability benefits, 401(k)+match and life insurance. Eligibility of benefit timing may vary.
EQUAL EMPLOYMENT OPPORTUNITY
It is Sun’s policy that applicants for employment are recruited, selected, and hired on the basis of individual merit and ability with respect to the position being filled. Sun prohibits discrimination on the basis of race, color, religion, creed, national origin, age, gender, sexual orientation, gender identity, marital or veteran status, disability, or any other status protected by applicable law.
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Employment agencies are an important component of our talent acquisition strategy, and we value the partnerships we have built with our preferred vendors. We will not accept unsolicited resumes from employment agencies for any employment opportunity. All resumes submitted by search firms to any employee at Sun Chemical or directly to hiring managers in any form without a signed contract on file, and search engagement for that position, will be deemed unsolicited in nature, and no fee will be paid in the event the candidate is hired as a result of the referral or through other means. Additionally, any resume submitted without a contract in place will be considered property of Sun Chemical and no fees will be paid to the agency if the candidate is hired.