Administrative Assistant II

Employer: Planet Professional

Organizes and implements administrative systems and procedures. Serves as the principal source of information on unit, project, or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for the smooth day-to-day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports, and other materials using word processing, spreadsheets, and or databases. Arranges for use of facilities and plans meetings, conferences, and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.

Duties include:

• Handling intake from Health Services (positive case notifications, close contact notifications, helping contact tracers raise the attention of non-responsive students, providing class rosters occasionally)
• Assigning students and residential staff to isolations and quarantine space to initiate service notifications
• Discharging students and residential staff from isolation and quarantine
• Responding to room issues; involves room swaps and service provider activation
• Coordinating the leads of service providers (Dining, Health Services, Facilities Operations, Housing, Custodial Services, Transportation, Securitas, Mail Services, Environmental Health Services)
• Communicating with student support team (resident deans, faculty deans, etc.)
• Point of contact for parents
• Responding to myriad issues, questions, and needs for students in isolation

Necessary Skills:

• technologically adept
• agile and highly responsive
• clear verbal and written communications
• strong problem-solving skills
• very reliable

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