Job TitleAdministrative Assistant, Administrative Center of Excellence Team Valuation & Advisory
Job Description SummaryCushman & Wakefield is seeking a highly organized and proactive Administrative Assistant to join our Administrative Center of Excellence (Admin COE) Team within the Valuation & Advisory service line. This role provides dedicated support to Market Leads and is instrumental in ensuring smooth operations, efficient workflows, and effective communication. The ideal candidate thrives in a fast-paced environment, excels in multitasking, and has exceptional attention to detail.
Job Description
Key Responsibilities:
Administrative Support:
- Manage and prioritize Market Leads’ calendars, appointments, and correspondence.
- Prepare and edit reports (to include redactions), presentations, and other documents as needed.
Expense and Time Management:
- Submit, manage, and approve expenses and timesheets on behalf of Market Leads.
- Ensure timely and accurate processing of expense reports in compliance with company policies.
Travel Coordination:
- Arrange and manage travel itineraries, accommodations, and transportation for Market Leads.
- Anticipate and resolve any travel-related issues promptly.
Event Planning and Coordination:
- Plan and coordinate internal team events such as happy hours and team get-togethers.
- Assist with the planning and execution of external client events.
- Managing RSVP headcount, company collateral and on-the-ground coordination with key stakeholders for events.
SharePoint Site Management:
- Create, maintain, and update SharePoint sites for the markets supported.
- Ensure accurate and accessible documentation and resources.
Presentation, Newsletters and Communication:
- Design and modify PowerPoint presentations to support internal and external meetings.
- Draft and distribute professional communications on behalf of Market Leads, including monthly newsletters and region-wide notices.
Onboarding and Offboarding Support:
- Assist in onboarding new hires, including coordinating access, tools, and resources. Assist with pre-onboarding tasks to include new employee reach-out for headshots and “Get to Know You” information and announcement deliverables (graphic and newsletter).
- Assist Market Leads and Operations Team with offboarding processes for exiting employees to ensure compliance and equipment return deadlines are met and accounted for.
Employee Recognition:
- Track, maintain and complete tasks associated with employee-related “Moments that Matter” including celebration of service date anniversaries, designation awards, significant life events and career milestones of our employees.
License Renewal Management:
- Track and maintain license renewals for key stakeholders with appraisal licenses.
- Ensure timely reminders and assist with renewal submissions as necessary.
Other Duties as Assigned:
- Collaborate with the Admin COE Team to implement best practices and improve operational efficiency.
- Support additional projects and initiatives as needed
Qualifications:
- Education: Bachelor’s degree preferred; high school diploma or equivalent required.
- Experience: Minimum of 5 years of administrative experience.
- Technical Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint).
- Experience utilizing Adobe products (Adobe Acrobat Professional and Adobe Photoshop)
- Familiarity with expense management tools and systems.
- Experience with onboarding/offboarding processes and tracking systems is a plus.
- Soft Skills:
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and professionalism in handling sensitive information.
- Ability to work independently and collaboratively within a team environment.
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