Employer: Rocky Mountain Institute
RMI is seeking an Accounts Receivable Coordinator who will serve a key support role on the Accounting team and across the organization. Reporting to the Assistant Controller and working closely with other RMI staff, you will be responsible for ensuring the accurate and timely processing of client invoices. The ideal candidate is detail oriented with the ability to multi-task and work independently as well as in a team environment.
We highly encourage individuals of underrepresented groups to apply!
Responsibilities
- Set up clients and billing terms in RMI s accounting system
- Complete new client paperwork and set RMI up as a vendor in client portals
- Manage client billing schedules with project managers
- Document the monthly invoicing status of each project, maintain contract balances
- Track new projects, follow up with project managers on contract status
- Review time and expenses coded to client projects, research any variations from contract
- Create invoices and send to clients, verify each invoice meets individual client s requirements
- Ensure client contract follows RMI s signature policy and is filed in a centralized location
- Understand consulting proposal requirements and verify they have been followed
- Follow up on outstanding client invoices
- Correspond with clients and respond to inquiries
- Ensure proper documentation has been obtained and filed in the appropriate place
- Maintain financial security by following internal accounting controls
- Assist with vendor bill processing, expense report processing, and bank deposits as needed
- Provide back up support for accounting staff
Qualifications
- Experience in a transaction processing role (either Accounts Payable or Accounts Receivable) preferred
- Detail and service oriented with excellent verbal, written and interpersonal skills
- Flexible and able to work in a fast-paced environment
- Proficiency with Microsoft Office applications, especially Excel and Word
- Workday experience preferred
Location
We are a remote-ready company with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado, and Basalt, Colorado. This role can be located from anywhere in the continental United States.
We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.
We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process.
Important Note: As a U.S. federal contractor, RMI must comply with requirements outlined in Executive Order Ensuring Adequate COVID Safety Protocols for Federal Contractors. This Executive Order requires that all federal contractors and subcontractors mandate and verify that all U.S. based employees are fully vaccinated against COVID-19. If you are based in the U.S., you will be required to provide proof of full vaccination status as a condition of employment. You may request accommodation for medical or religious reasons. If you are based outside of the U.S., this requirement does not apply.
Compensation
RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. Typically, new Coordinators join at the minimum to mid hourly pay range of $22.60- $25.96. You would also have an additional 5% bonus target!
Benefits
We offer a comprehensive benefits package adjusted to regional norms, including (for U.S. employment):
- Medical, dental, vision insurance
- 403b retirement options (up to 5% match immediately)
- Life, AD&D, short-term and long-term disability
- Professional and personal development (including LinkedIn Learning access)
- Generous paid time off
- Parental leave
- Work from home and commuter allowance