If you’re the kind of operator who can keep projects moving, calendars clean, and stakeholders aligned without dropping a single detail, this role is calling your name. You’ll coordinate day-to-day ops, support leadership, help with proposals and grants, and keep a remote work environment organized and running smooth.
About CrewBloom
CrewBloom supports client-based teams with remote talent across operations, coordination, and administrative leadership. In this role, you’ll support a client that needs strong project coordination, sharp communication, and reliable execution in a fast-paced remote setting. It’s a high-trust role with real ownership.
Schedule
- Full-time, client-based
- Fully remote with a dedicated home office setup required
- Work is deadline-driven with multiple stakeholders and ongoing operational priorities
What You’ll Do
⦁ Oversee daily project and office operations to keep workflows organized and on track
⦁ Prepare correspondence, memos, reports, and internal documentation for leadership
⦁ Coordinate procurement, inventory, and travel logistics as needed
⦁ Maintain a cash journal and coordinate with accounting for accurate reporting
⦁ Schedule meetings, manage appointments, and support multi-stakeholder coordination
⦁ Update and maintain policies, procedures, and documentation across projects and office operations
⦁ Coordinate with IT and vendors for equipment, services, and operational needs
⦁ Manage contracts, invoices, budgets, and administrative tracking
⦁ Research, compile, and support grant and proposal submissions using existing materials
⦁ Draft submissions for Managing Director review and approval
⦁ Support communications including maintaining a social media plan and scheduling approved content
⦁ Assist with onboarding new hires, employee questions, and basic HR coordination
⦁ Help plan meetings, conferences, and internal or external events
What You Need
⦁ Proven experience as a Project Manager and/or Administrative Officer (required)
⦁ Knowledge of office systems, project coordination, and admin best practices
⦁ Strong organizational skills with the ability to prioritize in fast-paced environments
⦁ Excellent written and verbal communication
⦁ Strong attention to detail, sound judgment, and problem-solving ability
⦁ Proficiency in Microsoft Office (Excel, Word, Outlook) and collaboration/scheduling tools (Teams, email schedulers, etc.)
⦁ Bachelor’s degree required (graduate qualification in Business, Project Management, or related field is a plus)
⦁ Reliable tech setup:
- Primary internet 15 Mbps minimum, plus backup internet 10 Mbps minimum (power-outage capable)
- Primary laptop/desktop meeting minimum specs (modern i5/i3 or Ryzen 5 equivalent, 8GB RAM)
- Backup device meeting i3-level performance and usable during power interruptions
- Webcam, noise-canceling USB headset, smartphone, and a quiet dedicated home office
Benefits
⦁ Inclusive, innovative team culture with growth support
⦁ Opportunities to learn, contribute, and make visible impact
⦁ Fast-paced environment for people who like ownership and momentum
⦁ Flexibility to work remotely and build your ideal routine
⦁ Better work-life integration with no commute
Roles like this usually fill quickly because they need someone who can run point without babysitting, so don’t sit on it.
If you’re ready to be the glue, the calendar, and the calm in the storm, go get it.
Happy Hunting,
~Two Chicks…