Provide seamless back-office support and client management as part of a professional virtual team.
About VaVa Virtual Assistants
VaVa Virtual Assistants is a remote-first company based in Atlanta, Georgia. We connect businesses with skilled virtual professionals who deliver specialized support across industries. Our team values collaboration, professionalism, and a thriving remote culture, built through daily connection, project collaboration, and virtual company gatherings.
Schedule
- Contract role (1099)
- Remote, U.S. only
- Minimum 20 hours per week
- Availability between 8 AM–5 PM (M–F) in your time zone
- Occasional evening/weekend flexibility preferred
Responsibilities
- Provide administrative support including scheduling, inbox management, and record organization
- Input data accurately, maintain organized records, and draft/edit communication
- Manage calendars, coordinate appointments, and resolve scheduling conflicts
- Handle orders, purchasing, and basic reporting
- Maintain communication with clients, stakeholders, and the VaVa team
- Ensure confidentiality and security of sensitive information
- Address routine challenges and identify timely solutions
- Collaborate with team members on tasks and projects as needed
Requirements
- Must be U.S.-based and authorized to work
- 2+ years of administrative assistant or related experience
- 2+ years working in a full-time virtual role
- Strong organizational and communication skills
- Ability to manage multiple tasks and competing priorities
- Proficiency with Google Suite, Microsoft Office, Zoom, Calendly, Slack, and project management tools
- Experience handling high-volume inboxes and calendars
- Ability to work independently with attention to detail
Preferred Skills
- CRM management and project management tool experience
- Experience arranging travel and managing last-minute changes
- Background working in an agency model
Why Join Us?
- Be part of a supportive, professional remote team
- Opportunities to grow skills and collaborate across industries
- Flexibility to manage your schedule while delivering client-focused results
- A company culture centered on professionalism, positivity, and client success
Happy Hunting,
~Two Chicks…