We are looking for an Executive Assistant to provide support to the Global Head of Advertising Business Marketing at Spotify. You will work with leadership to accelerate business results by providing creative, strategic, tactical and organizational support for needle-moving marketing initiatives. In addition, you will also be responsible for partnering with internal teams for industry events, client engagements, crafting of presentations, providing assistance with meeting preparation, client research, and administrative support to our team. You will serve as a point of contact between top management, team members, and related partners across Spotify.
Location
New York or Remote Americas
Job type
Permanent
What You’ll Do
Schedule work-related meetings and events including managing calendars on short noticeHandle expense reports and other day-to-day administration
Coordinate extensive business travel logistics with detailed itineraries
Coordinate, set up and execution of off-site/team building activities and departmental social events
Plan and complete internal all hands team meetings and events
Plan and complete client events, industry conferences, and internal offsites
Act as the team’s point person for questions/concerns relating to the cadence of the business, meeting agendas and calendar planning
Meeting/calendar organization, booking travel, and processing invoicing and payments
Who You Are
A min of 5+ years of experience reporting to a senior executive
Highly organized and efficient with meticulous attention to detail
Able to bring a focused and steady sense of administrative and operational expertise while remaining calm under pressure
A committed self-starter, forward thinker, and problem solver
Able to meet tight deadlines, handle multiple projects and expectations, and maintain a sharp focus while managing challenging priorities
Accomplished in mastering a constantly evolving and challenging schedule
Proactive and can anticipate needs and/or changes that may occur
Able to be a standout colleague and collaborate effectively with other team members & staff
You are a true travel hacker, able to find the best itinerary and logistics options
Experienced in working in a fast-paced dynamic and international environment
Excellent proficiency using Mac programs, Microsoft Office Suite, as well as Google apps and calendarHighly proactive, and able to initiate change in a positive, constructive way
You are comfortable creating and delivering presentations via keynote, Google slides, and PowerPoint
You have a strong quantitative outlook, matching analytical skills, the ability to do non-linear thinking and you know how to identify and implement creative solutions
You care about the organization, efficiency and clear communication. You also have a strong interest in developing strategic skills in the context of business and technology
You are an effective listener and communicator and can operate with a wide degree of creativity and latitude
Where You’ll Be
We’ve introduced Work From Anywhere to give you more options!
While we will ask you to pop into the office from time to time, we are giving you the flexibility to work from home should you choose to do so.
Working hours? We operate within the Eastern time zone for collaboration