Elite support from anywhereâVaVa Virtual needs a leader in the back office.
VaVa Virtual Assistants is hiring a Senior Executive Administrative Assistant to deliver high-level remote support to C-suite clients. Youâll be the trusted right hand in a fast-moving, people-first environmentâowning communication, calendar control, project flow, and inbox zen. This contract role is fully remote and ideal for a self-directed admin pro who thrives on organization, discretion, and anticipating needs before theyâre spoken.
â
100% remote (U.S.-based only)
â
Contract role, 20+ hours per week
â
High-level client interaction across industries
đ§ Experience Level: 5+ years executive support, including remote
đ What Youâll Own:
⢠Manage executive calendars, high-volume inboxes, and complex scheduling
⢠Oversee task tracking, deadlines, and project alignment across teams
⢠Act as client liaisonâanticipate needs, handle updates, and ensure satisfaction
⢠Automate workflows, clean up systems, and improve operational efficiency
⢠Coordinate webinars, travel, meetings, and stakeholder communication
⢠Lead support on document prep, reporting, CRM updates, and virtual logistics
⢠Protect sensitive data and maintain the highest confidentiality
⢠Collaborate with other VaVa team members to elevate the overall client experience
đ§ Must-Have Traits:
⢠5+ years of high-level executive assistant experience
⢠5+ years working virtually in a client-facing capacity
⢠Available at least 20 hours weekly
⢠Natural problem-solver with strong leadership instincts
⢠Extremely detail-oriented and self-managed
⢠Excellent written and verbal communication skills
⢠Able to thrive in ambiguity and fast-paced settings
⢠Discreet, proactive, and client-obsessed
𧰠Tech-Savvy Is a Must:
⢠Google Workspace, Microsoft Office, Slack, and Calendly
⢠Project management tools (Asana, ClickUp, Trello, etc.)
⢠CRM systems and webinar platforms
⢠Strong comfort with travel booking, Zoom/webinar coordination, and inbox automation tools
đĄ Why Itâs a Win for Remote Jobseekers:
This isnât your average VA role. At VaVa, youâre not micromanagedâyouâre empowered. Youâll work with top-tier clients, contribute to a vibrant remote culture, and have a community of professionals behind you. If youâre sharp, reliable, and ready to lead from behind the scenes, this is your next chapter.
âď¸ Call to Action:
Ready to become a strategic partner to growing businessesâall from your own space? Apply now to become a Senior Executive Administrative Assistant and bring excellence to every interaction.