(Remote – U.S. Only)
🧾 About the Role
Charlie Health is transforming mental healthcare through personalized, virtual treatment. As a Care Admin Specialist, you’ll be the behind-the-scenes hero—ensuring data accuracy, supporting operations, and helping streamline critical processes that power our clinical and admissions teams.
This part-time remote role is ideal for detail-driven professionals who thrive in high-impact support roles. You’ll be managing sensitive patient information, transferring data between systems, and playing a key role in ensuring the care team delivers at the highest level. This is administrative work with a purpose.
✅ Position Highlights
• Part-Time, Remote (U.S. Only) – Not open to Illinois-based applicants
• Flexible schedule with clear task expectations
• Mission-driven, supportive virtual team
• Paid training and growth opportunities
📋 What You’ll Own
• Review, transfer, and reconcile patient data across platforms (Salesforce, EMRs)
• Maintain and update patient records to ensure compliance and completeness
• Input and manage key client details accurately in internal systems
• Provide operational support to admissions and clinical teams (scheduling, file handling, etc.)
• Monitor data integrity and resolve discrepancies
• Uphold HIPAA guidelines and privacy protocols
• Support cross-functional communication for seamless client care
🎯 Must-Have Traits
• 1+ year of experience in healthcare admin, data entry, or operations
• Associate or Bachelor’s degree in health sciences, communications, or a related field
• Detail-oriented with strong time management and organizational skills
• Strong interpersonal skills and professional communication
• Ability to work independently and prioritize in a fast-paced environment
• Willingness to learn internal systems (G-Suite, Salesforce, EMR software)
• Familiarity with HIPAA and healthcare data handling standards
• Commitment to Charlie Health’s values: connection, congruence, and commitment
💻 Remote Requirements
• Reliable internet and professional home setup
• Must reside in the U.S. (excluding Illinois)
• Flexibility to meet part-time scheduling needs
💡 Why It’s a Win for Detail-Oriented Difference Makers
You’ll work at the intersection of precision and purpose—turning meticulous back-end work into meaningful front-end impact. Every patient supported. Every record accurate. Every detail counted. That’s the heartbeat of care at Charlie Health.
✍️ Call to Action
If you’ve got a passion for purpose, a knack for organization, and a heart for healing—Charlie Health wants you. Join us as a Care Admin Specialist and help build a future where mental healthcare is accessible, connected, and human. Apply now.