ntegral Consulting Inc. is seeking a Proposal Coordinator to help craft compelling, accurate, and visually engaging proposals that win new work and reflect our mission of delivering innovative solutions in science, engineering, and the environment.
About the Role
As Proposal Coordinator, you’ll be at the center of our business development process—translating complex technical information into clear, persuasive proposals. You’ll manage inputs from multiple stakeholders, design polished layouts, and help ensure every deliverable is compliant, on-brand, and client-focused. This role combines proposal strategy, writing, and graphic design in a fast-paced, collaborative environment.
Responsibilities
Proposal Preparation
- Interpret RFPs/RFQs and develop compliance matrices, outlines, timelines, and response plans
- Lead kickoff meetings, track deliverables, and keep multiple proposals moving forward
- Draft original proposal content when needed and refine inputs from subject matter experts
- Support strategy sessions to align win themes and differentiators with client needs
- Oversee production, formatting, and submission of final deliverables (digital/print)
Graphic Design & Visual Layout
- Use Adobe InDesign and Illustrator to design visually polished, brand-aligned proposals
- Create layouts, infographics, and visuals to optimize readability of technical content
- Maintain visual consistency across proposals, presentations, and marketing materials
- Support interview prep with follow-up design and visual storytelling
Content & Knowledge Management
- Maintain and evolve proposal templates, resumes, boilerplate text, and project descriptions
- Add new content to the firm’s library to fill gaps and align with service offerings
- Track metrics, debriefs, and lessons learned to improve future proposals
Qualifications
- Bachelor’s degree (or equivalent experience in professional services marketing within AEC or related fields)
- 3+ years of experience in proposal coordination, grant writing, marketing, or communications
- Proficiency in Adobe Creative Suite (InDesign and Illustrator required)
- Strong organization skills and ability to manage competing priorities under tight deadlines
- Excellent writing and communication skills
- Experience with RFQ/RFP process
- Strong design and data visualization skills
- Ability to work independently and collaboratively with scientists, engineers, and business developers
- Curiosity for science, the environment, and turning complex ideas into compelling stories
Compensation & Benefits
- Hourly pay: $31.25 – $38.50
- Annual discretionary bonus potential
- Company-subsidized medical, dental, and vision insurance (employee & family)
- 401(k) with company match (1%–4% of annual compensation)
- Company-paid life and disability insurance
- Paid time off: 10 vacation days, 10 sick days, 9 holidays annually
- Opportunities for professional growth and development
- Inclusive, collaborative culture built on innovation and integrity
About Integral Consulting
Integral Consulting Inc. is a science and engineering firm solving today’s most pressing environmental and health challenges. Since 2002, we’ve built a reputation for technical excellence, teamwork, and a values-driven culture. We’re as passionate about supporting our people as we are about serving clients, and we believe diverse perspectives drive better solutions.
Equal Opportunity
Integral is an EEO employer committed to fostering diversity, equity, and inclusion. We encourage applications from candidates of all backgrounds, even if you don’t meet every listed requirement.
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