Proposal Coordinator

Overview

NV5 is seeking a Proposal Coordinator to join our Environmental Marketing Team. This dynamic role offers the flexibility to work remotely or from any of our office locations. The successful candidate will play a pivotal role in developing and managing high-quality proposals and presentations in a fast-paced, deadline-driven environment. If you are an organized, detail-oriented, self-starter with a passion for creating top-tier marketing materials, we encourage you to apply.

Responsibilities

Develop and manage proposal schedules to ensure timely delivery
Create proposal outlines based on RFP requirements and coordinate proposal strategy

Support theme development and messaging for compelling proposals
Coordinate with internal teams and sub-consultants to ensure proposal completeness
Write and edit non-technical proposal content, ensuring clarity and impact

Design proposal graphics and assemble final documents for submission
Oversee production and delivery of proposals to clients
Create, update, and maintain marketing collateral to reflect NV5’s capabilities

Assist with social media and digital marketing campaigns to promote brand visibility
Maintain accurate and up-to-date technical staff resumes for proposal use
Ensure CRM data is current and accurately reflects proposal activity

Assist in the preparation of presentations and marketing materials for client meetings
Maintain accurate marketing files and internal proposal databases
Coordinate contract reviews and proposal edits with leadership and technical staff

Keep up to date with changes in proposal processes and marketing best practices

Qualifications

Bachelor’s degree in Marketing, Communications, Business, or related field from an accredited institution
3-10 years of experience in proposal coordination or a similar marketing role, preferably in the engineering or construction industries

Excellent writing, editing, proofreading, communication, and organizational skills
Ability to manage multiple projects and meet deadlines in a fast-paced environment
Proficient in Adobe InDesign, MS Office Suite, and familiarity with Deltek/Vantagepoint CRM (or similar systems)

Knowledge of Adobe Illustrator and Photoshop is a plus
Strong attention to detail and ability to work independently or as part of a team

The pay range for this position is $36.06 – 48.08/hour; however, base pay offered may be higher or lower depending on job-related knowledge, skills, and experience of the candidate.

NV5 may provide restricted stock units, stay bonuses, or relocation allowances as part of the compensation package. Medical, dental, and vision insurance are also offered to full-time employees, along with Flexible Spending Accounts and Health Savings Accounts, with employee and employer contributions. 3 weeks of Paid Time Off a year for full-time employees along with 8 paid holidays a year. 401(k) savings plan; Company Paid Basic life insurance and accidental death and dismemberment insurance; Company Paid Short-term and long-term disability insurance are also provided. More information can be found via hyperlink here. This information is provided per the salary transparency provisions of the Washington Equal Pay and Opportunities Act. Base pay information is based on market location. Applicants should apply via the NV5 careers site.

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