Project Coordinator

At Vector Security We Think Big, Do the Right Thing, and Make a Difference Every Day! If this is how you like to work, we’d like to invite you to join our team as a Project Coordinator!

We offer great benefits, a competitive salary, and growth opportunities. We think you’ll find what you want here because what we do matters – to us, our customers, and most of all, our team members.

Location:  Gainesville, VA – Hybrid/Remote – US/USA

Summary:

As a Project Coordinator, you will deliver project coordination by receiving requests for site surveys from system designs and NAM Teams. Coordinate with TSPs for site and schedules, create work orders and receive after survey information to provide completion updates.

What You’ll Do:

• Project Preparation:
  • Assist in compiling and documenting the scope of work with details needed for site survey, site layout and provide completed information to Technical Service Partner (TSP).
  • Gather and update quotes opportunity and timelines information in D365.
  • Coordinate with Account Liaisons or National Account Managers for additional information.
  • Create work orders and/or survey forms for Field Resources and send those packets with complete information.
  • Review the project tasks as related to key milestones and seek inputs from Sr. Project Coordinators/Project Managers for any task conflicts.
  • Order equipment and follow up with purchasing if there are any back orders or missing tracking information.
  • Create purchase order increases for technicians and coordinate schedules between sites, GC and technicians.
  • Create contracts for technicians, VSN provided lifts and engineering service invoice.
  • Adding parts to jobs that may have been missed when the quote was created or when parts are on back order or are discontinued.
• Scheduling:
  • Create the work order for TSP’s.
  • Update notes on survey request tasks in D365.
  • Create bookings to assign techs for each project.
  • Confirm technicians are onsite or if reschedule is needed.
• TSP Follow Up:
• • Maintain regular follow up with TSPs for Information related to completed survey forms, site layout, pictures and the scope of work.
  • Regular keep up with tasks and updating next steps.
  • Regular updates with technicians, GCs and purchasing due to constant back orders

What You’ll Need:

• High School or Equivalent Qualification.
• 1-2 years Project Coordinator experience – Preferred
• Time Management Skills:
  • Being able to keep the volume of projects and tracking at different stages to provide information.
• Basic Knowledge of Microsoft Office.
• Communication & Interpersonal Skills:
  • Able to communicate efficiently with internal and external stakeholders and present yourself well.

What You’ll Get:

We offer a “Total Rewards” package including:

• Competitive compensation with incentive eligibility
• Medical, dental and vision coverage
• Company paid life and AD&D insurance.
• Company paid short- and long-term disability.
• Voluntary benefit products
• 401k retirement savings plan
• Flexible Spending Account
• Paid time off
• Tuition reimbursement
• Employee Assistance Program (EAP)

About Us:

We are one of the largest security integrators in the country and have proudly been installing innovative security and smart automation solutions in homes and businesses for more than 50 years. Our purpose is to make our world more secure, connected and empowered, one customer at a time.

Our Values:

• Win as a team.
• Do the right thing.
• Make a difference every day.
• Get it done.
• Think big.

If you share these ideas, we’d love to hear from you!

Vector Security is a Drug-Free Workplace