Boston Medical Center
POSITION SUMMARY:
Under the supervision of the Program Manager/Director, the Program Coordinator is responsible for day-to-day coordination of The SAFEST Choice National Learning Collaborative, a grant-funded educational program within the Clinical Addiction Research and Education (CARE) Unit focused on fetal alcohol spectrum disorders (FASDs). The Program Coordinator works closely with the Program Manager/Director to implement the program, with a primary focus on recruiting and enrolling clinical practices to participate in the program. The Program Coordinator will also contribute to program development and implementation, faculty and participant correspondence, scheduling meetings, taking meeting notes, facilitating program logistics, and aiding in writing reports to funders. Requires excellent communication and writing skills.
Position: Project Coordinator
Department: Research – General Internal Medicine
Schedule: Full Time
ESSENTIAL RESPONSIBILITIES / DUTIES:
Under the supervision of the Program Director, the Program Coordinator is responsible for planning and coordinating operational and administrative facets of these programs, including helping in the development and monitoring of the program’s protocols. Responsibilities include program recruitment and coordinating many aspects of the programs, scheduling of projects, development and implementation of staff training programs, and coordination of program activities.
Recruitment
- Identifies opportunities for and initiates outreach to potential participants and qualifying practices to garner interest in the program.
- Responds to program inquiries in a professional and timely manner, and shares program information with interested practices, primarily via email and virtual meetings, but with potential for in-person events such as tabling at conferences
- Tracks and monitors all recruitment efforts, coordinates onboarding of clinical practices into the training program, maintains accurate records of prospective and confirmed participants, and updates program team on progress at weekly meetings
- Assists with development of recruitment materials, such as flyers, handouts, infographics, and slides
Program Support
- Corresponds with and schedules meetings for program team and program participants
- Develops familiarity with learning collaborative content (fetal alcohol spectrum disorders) and monitors curriculum in order to ensure content and information is up-to-date
- Participates and takes meeting notes in weekly management meetings
- Works with the leadership team to complete HRSA progress update form
JOB REQUIREMENTS
EDUCATION:
- Master’s Degree.
EXPERIENCE:
- Minimum of 2-3 years relevant experience required.
KNOWLEDGE AND SKILLS:
- A strong interest in working in a public health program.
- Ability to be self-directed, prioritize essential tasks and balance numerous responsibilities.
- Excellent verbal, written and communication skills. Knowledge of web page creation is a plus. Proficient with standard Microsoft programs (i.e. MS Word, Excel, PowerPoint, Outlook) and web browsers.
- Solid public health background with a focus on prevention programs is a plus.
Equal Opportunity Employer/Disabled/Veterans