Key Responsibilities:
Program Coordination:
- Assist in the planning and execution of enterprise transformation initiatives and their implementation
- Coordinate and schedule meetings, workshops, and other program-related activities
- Prepare and distribute meeting agendas, minutes, and follow-up action items
- Communicate with stakeholders to ensure alignment and understanding of project objectives and deliverables
- Handle incoming and outgoing communications and directing them to the appropriate parties as necessary
- Maintain the program-wide task tracker and proactively identify deviations from plans
Scheduling:
- Develop and maintain detailed program schedules using MS Project
- Track and report on project progress, ensuring that timelines are adhered to, and milestones are achieved
- Identify potential scheduling conflicts and proactively address them to keep the project on track
- Update and adjust schedules as necessary in response to project changes and priorities
Documentation and Reporting:
- Maintain comprehensive project documentation, including schedules, status reports, and risk assessments
- Generate and distribute regular project status reports to stakeholders and executives
- Assist in the preparation of presentations and reports for project reviews and executive briefings
- Ensure all documents are correctly filed and easily accessible
- Qualifications:
- Bachelor’s degree in: Business Administration, Project Management, or a related field
- Minimum of 3-5 years of experience in a program coordination or scheduling role
- Proficiency in MS Project is essential
- Strong understanding of program management principles and methodologies
- Familiarity with federal government processes and regulations is highly advantageous
- Active security clearance preferred
- Excellent organizational and multitasking skills