Executive Assistant

Description

This job’s time zone is Eastern.

We are offering a long-term contract employment opportunity for an Executive Assistant in Bronxville, New York. The role is within a genomics institute, primarily providing administrative support to two team members. The team operates fully remotely, with occasional visits to the campus. The job function is diverse, involving tasks such as calendar management, appointment scheduling, and administrative support.

Responsibilities:
• Efficiently manage and maintain calendars for two team members.
• Schedule appointments, ensuring no scheduling conflicts occur.
• Provide routine administrative support to enhance team function.
• Handle light expensing tasks, ensuring accuracy in financial reports.
• Monitor and manage correspondence and conference calls.
• Maintain an organized and efficient remote work environment.
• Occasionally visit the campus for specific tasks or meetings.
• Utilize effective communication skills to address and resolve any customer inquiries.
• Process, monitor, and manage customer credit applications.
• Maintain accurate customer credit records in the database.

Requirements

• Proficient in Calendar Management
• Experienced in setting up and managing Conference Calls
• Strong written communication skills for Correspondence
• Proven ability to prioritize and handle multiple tasks in a fast-paced environment
• Excellent time management skills and ability to meet deadlines
• Strong interpersonal skills with the ability to interact with individuals at all levels
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Ability to handle confidential information with discretion
• Demonstrated problem-solving and decision-making abilities
• Ability to work independently and as part of a team
• Excellent organizational skills and attention to detail
• High level of professionalism and strong work ethic.

---

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use. Job Reference: 02970-0013053741-usenStaffing Area: Administrative & Customer Support