Employer: BGIS
BGIS is currently seeking a Data Entry Coordinator (Remote work) to join the team in Los Lunas, NM.
Purpose Statement: Support various facility groups in Planning and scheduling maintenance work orders, and assist the client’s facility maintenance staff with various tasks.
RESPONSIBILITIES
Administrative Activities
- Input maintenance schedules into appropriate software
- Generates reports for meetings
- Oversees the collection and maintenance of various documentations to support multiple activities, including but not limited to reporting, compliance, vendor qualification requirements, annual facility inspections, project administration, and closeout activities via Facility Maintenance Systems
- Support audit initiatives of work orders, training records, equipment lists, etc.
- Other duties as assigned
Data Reporting
- Oversees data reporting activities, reviews, reports, and communicates to management and stakeholders
Work Order Administration
- Works with Customer Facility Operations management to resolve issues and follow up with subcontractors and/or internal operations teams to ensure timely service delivery
- Maintains ongoing communication with internal operations teams and service providers
Maintenance Management
Support the scheduling of maintenance activities
- Generate work orders and reports
- Provide weekly and monthly reports outlining the work order utilization metrics
- Enter new equipment and task lists in the Facility Maintenance Management System as required
- Generate operations and maintenance reports from the Facility Maintenance Management System as required
- Manage Data Center SharePoint site(s)
Project Coordination
REQUIRED / DESIRED EDUCATION, KNOWLEDGE, and ABILITIES
- High School Diploma or equivalent work experience required (Some college-level coursework preferred)
- Experience with report writing or report generating software preferred
- One (1) year of experience in a critical environment preferred
- Knowledge of Electrical and general HVAC systems preferred
- Working knowledge of building maintenance practices preferred
- Advanced knowledge of Microsoft Office Suite – Word, Excel, Outlook, and Visio required, working knowledge of SharePoint along with internal systems (training will be provided)
- Must be able to work independently
- Must make self-available via Work Chat, emails, messages, and phone during work hours
- Up to 10% travel may be required. Remote position may require periodic travel to Los Lunas, NM for training purposes