Employer: American Institutes for Research
AIR’s Billing Assistant is an excellent opportunity to begin your career in finance. We want you to grow in this job and we will help you learn as you go. Over time, the Billing Assistant will provide financial and administrative support to financial activites in the areas of billing, accounts receivable, project cost transfers, and project closeouts.
Candidates hired for the position might initially start working remotely but will eventually have the option to work from one of our domestic office locations or continue to work remotely.
About AIR:
Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.
AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR’s Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.
The responsibilities for the position include:
- Develop a complete understanding of all billing related terms and conditions for assigned projects.
- Monitor for contractual modifications that affect billings and payments. Develop billing schedules for all projects not billed monthly based on actuals. Document billing details and idiosyncrasies in Deltek Costpoint.
- Following each month end close, prepare billing packages including all applicable backup, obtain appropriate approvals, and submit the packages to clients.
- Monitor cash receipts associated with billings, expedite all that are not paid within contractual payment terms, document activity in Deltek Costpoint.
- Research and document unbilled receivables for all assigned projects; keep current on a monthly basis.
- Establish project closeout file and analysis upon project inception, maintain throughout the life of the project, finalize upon completion of the project.
- Review monthly Deltek CostPoint financial reports and project financial records for inconsistencies, to ensure all expenses are allowable and billable and for the accuracy of project and accounting codes, initiate cost transfers as necessary.
- Troubleshoot any issues arising during the billing process, which may include access issues, client information corrections, billing adjustments, proper application of cash, etc.
Education, Knowledge, Skills, and Experience:
- Bachelor’s degree in Finance, Accounting, Business Administration, Economics or similar.
- Interest and aptitude to learn accounting systems (i.e. Deltek Costpoint).
- Advanced skills in MS Excel, including experience with large data sets.
- Demonstrated attention to detail.
- Demonstrated ability to work independently, as part of a team and take initiative.
- Demonstrated critical thinking, problem-solving skills.
- Strong work ethic, flexibility, and ability to consistently meet established timelines.
- Effective communicator continually demonstrating sensitivity to diversity, equity, and inclusion.
- Coursework in financial accounting preferred.
- Comfortable working in a dispersed work environment.
Disclosures:
AIR requires all new hires to be fully vaccinated against COVID-19 or receive a legally required exemption from AIR, as a condition of employment. AIR will ask candidates to verify their vaccination status only after a conditional offer of employment is made. Applicants should not provide information about their vaccination status or need for exemption prior to receiving a conditional offer of employment from AIR
Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.
All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.
AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.
Please note, each section of the application is required in order for you to be considered for this opportunity. If you do not complete the required screening questions, or if you close your browser before completing each section of the application, your application will not be submitted for this position.
American Institutes for Research is an equal employment opportunity/affirmative action employer committed to excellence through diversity. Minorities, women, individuals with disabilities and veterans are encouraged to apply.
American Institutes for Research’s commitment to Diversity goes beyond legal compliance to its full integration in our strategy, operations and work environment. Diversity is valued and Inclusion is reflected in all efforts to recruit, develop, and engage the diverse staff needed to accomplish our mission.
ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to Taliba Boone at [email protected] or call 202.403.5000.