Support clients with billing operations and ensure seamless financial accuracy in a flexible, fully remote role.
About VaVa Virtual Assistants
VaVa Virtual Assistants is a remote-first company based in Atlanta, GA. We empower businesses by connecting them with skilled virtual professionals across industries. Our team thrives on collaboration, professionalism, and a culture that values connection—even while working remotely. With daily communication, project teamwork, and company-wide virtual gatherings, we’ve built a supportive community where contractors succeed and grow.
Schedule
- Contract position, fully remote within the U.S.
- Requires availability of at least 20 hours per week
- Must be available between 8 AM – 5 PM in your time zone; occasional evening or weekend work may be required depending on client needs
Responsibilities
- Track billable and payable hours on a regular basis
- Create invoices and billing materials, sending them directly to clients or customers
- Collect, organize, and reconcile expenses and expense reports
- Identify and resolve billing inconsistencies and errors by collaborating with vendors, clients, or internal team members
- Enter financial data such as payment history and upcoming due dates into client accounts
- Communicate with clients regarding missed or upcoming payment deadlines
- Assist clients with financial solutions when payment assistance is needed
- Analyze company financial statements for discrepancies
- Provide high-quality administrative support and maintain strict confidentiality with sensitive information
Requirements
- Must reside and be authorized to work in the United States
- At least 2 years of billing, bookkeeping, or related administrative experience
- At least 2 years of full-time remote work experience
- Strong knowledge of billing and expense tracking software (QuickBooks, payroll systems, etc.)
- Proficiency in Google Suite, Microsoft Office, Calendly, Slack, and project management tools
- Excellent written and verbal communication skills
- High attention to detail, accuracy, and problem-solving ability
- Ability to work independently, manage multiple deadlines, and support high-touch clients
- Demonstrated ability to handle sensitive financial data securely
Benefits of Contracting with VaVa
- Flexible, remote work supporting a portfolio of clients
- Access to a collaborative network of contractors for growth and support
- Opportunity to expand skillsets across industries
- Competitive freelance opportunities with steady client work
Why Join VaVa?
As a VaVa contractor, you’ll enjoy the autonomy of running your own client accounts while having the support of a strong, connected team. You’ll represent a company that values professionalism, collaboration, and innovation—ensuring both you and your clients thrive.
Equal Opportunity
VaVa Virtual Assistants is proud to be an Equal Opportunity Employer. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, gender, age, sexual orientation, disability, or any protected status.
Happy Hunting,
~Two Chicks…