Randstad
Job summary:
Are you an organized, detail-oriented individual with exceptional communication skills? Are you passionate about helping others and thrive in a fast-paced environment? We are seeking an administrative assistant to join our team and support by creating, managing, and maintaining meetings and calendar.
As an administrative assistant, you will be responsible for coordinating meetings, responding to requests, resolving scheduling conflicts, and providing exceptional customer service to our managers and clients. If you have a proven track record of exceeding expectations, are an excellent problem-solver, and enjoy multitasking, we want you to apply for this exciting opportunity today!
Location: REMOTE anywhere in US but must work M-F 9-6 CST
Duration: 12 month w2 contract with potential to extend
Shift: M-F 9-6 CST
**Must have recent Experience supporting Sr. Managers, Experience with Outlook 365 and calendar management, Experience with Concur or similar expense management software and Office Suite**
Responsibilities:
- Strong customer service skills and ability to interact with all levels of management and staff.
- Experience with Outlook 365 and calendar management
- Experience with Concur or similar expense management software
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to handle and resolve scheduling conflicts
- Experience with coordinating on-site food and beverages
- Ability to work well with cross-functional teams and coordinate with different departments
- Attention to detail and problem-solving abilities
Job Description:
- Create, manage, and maintain meetings/calendar
- 1:1’s
- Team Meetings
- External Vendor or Firm meetings
- Annual meetings
- Daily Standups
- Lunch meetings
- Milestone/anniversary meetings
- Interviews
- Project meetings
- Respond to meeting requests
- Sending/Responding to meeting polls
- Coordinate Reserving rooms, on-site food and beverages or other in person requests.
- Handle and resolve scheduling conflicts with meeting participants
- Processing external visitor requests
- Providing visitors with Guest Wi-Fi connectivity procedures/information
- Coordinate visitor arrival with local Client Admin
- Maintain exceptional interpersonal, written, and verbal communication with managers and cg admins
- Conduct all business in a professional and ethical manner
- And any other additional ad-hoc scheduling support as needed and when require
Job Requirements:
- Must have reliable internet connection
- Quiet room to work from
Desired Skills & Experience:
- Strong customer service skills and ability to interact with all levels of management and staff.
- Strong organizational skills and attention to detail
- Experience with Outlook 365 and calendar management
- Experience with Concur or similar expense management software
- Knowledge of travel booking and itinerary management
- Excellent verbal and written communication skills
- Ability to multitask and prioritize effectively
- Strong time management skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience in a corporate environment supporting senior level managers
- Strong work ethic and ability to maintain confidentiality
- Ability to work independently and as part of a team
- Strong customer service skills and ability to interact with all levels of management and staff.
Qualifications:
- Experience level: Experienced
- Minimum 3 years of experience
- Education: High School
Skills:
- Helpdesk
- Administrative (3 years of experience is required)
- administrative assistant
- executive assistant (3 years of experience is required)
- Microsoft Suite (1 year of experience is required)
- O365 (1 year of experience is required)