- Provide senior management team with domestic and international travel management, expense management, event registrations and detailed meeting plan management
- Organizing meetings and events, including scheduling, sending reminders and organizing catering
- Create PowerPoint presentations and other meeting collateral as requested by leadership
- Manage all aspects of the divisional employee rewards program, including promotion, submission and review of nominees, distribution of awards and related announcements
- Assist with contract administration as needed including obtaining signatures, scanning and electronic filing for all required documentation
- Track internal and external contacts and maintain contact database in an accurate manner
- Maintain confidentiality in all aspects of the executive team and company information
- Generate expense reports and assist in reconciling charges to ensure timely and accurate reimbursement
- Track and maintain designated conference room schedules for availability and efficient use of resources
- Communicate a wide variety of information to multiple audiences in the organization
- Provide back-up administrative support to other departments as necessary
Job Requirements:
- High school diploma or equivalent is required
- Associate’s or Bachelor degree is a plus; preferably in a Business concentration
- 3-5+ years of experience supporting administrative functions
- Prior experience in the biotech, pharma, diagnostics or medical device industry is highly preferred
- Ability to thrive in a fast-paced environment and operate with a high sense of urgency
- Demonstrate initiative, professionalism, poise and flexibility on a consistent basis