Position Type: Independent contractor
Location: Remote
Preferably based in Buffalo, NY, or Rochester, NY
Wage: $25/hour
Estimated weekly hours: 10-20
“Dang! [Your name goes here] knows how to get it done!”
As Administrative Assistant at Fertility Bridge, you get a hands-on education in business administration, operations, human resources, and finance.
You help with tasks large and small and deal directly with the owner of the company.
But how do you know if this is your dream work and if Fertility Bridge is your dream client?
If you answer yes to these three questions:
- Do you thrive in a fast-paced environment where your role is often about learning something brand new
- Are you interested in learning about all aspects of running a business without the responsibility of actually having to run it?
- Are you good at anticipating and proactively solving for your client’s needs?
YOUR MISSION
Should you choose to accept it, is to bring organization to the chaos and make sure that everything runs smoothly behind the scenes.
The Administrative Assistant will be responsible for the following outcomes:
- Streamline email management by sorting, responding to, and forwarding messages as necessary, utilizing the assistant’s or company owner’s email address based on the content, and directing relevant issues to the appropriate team member at Fertility Bridge.
- Manage calendars to ensure efficient scheduling, eliminate double bookings, manage breaks and transitions, prioritize meetings with desired individuals, and reschedule or cancel meetings with undesired participants.
- Efficiently book travel arrangements that align with the company owner’s preferences, ensuring both their comfort and budget constraints are met.
- Facilitate the purchase of personal and company items upon request, using the designated credit card for each transaction.
- Handle miscellaneous non-recurring tasks, typically requiring less than 5 hours per week, with an efficient turnaround time of less than 1 hour for rare, critical emergencies, same-day completion for high-priority assignments, within 48 hours for moderately important tasks, and within 1 week for less urgent matters.
The tools we provide for you to achieve the outcome:
- Access to Fertility Bridge GSuite
- A Last Pass account for company owner and then other user accounts
- User access to company owner’s email account
- User access and visibility to company owner’s calendar
- E-mail sorting procedure in Google doc
- Travel booking procedure in Google doc
- Personal and business credit card and accounts like Amazon in LastPass
- Company owner’s cell phone number and ability to book extra meetings with him.
- A recurring 30-minute weekly meeting with company owner
What you may need to achieve the outcomes, that we do not have:
- No Director of Technology who administers all highest-level password access
- No IT support.
- Established criteria to determine preferred professional connections and prioritization of meeting requests.
- Pre-established travel budget by trip category. Budget is as low as possible within guidelines of travel booking process (in Google doc)
- Urgent and miscellaneous assignments may occur with minimal notice, ensuring efficient and timely completion.
- Often need to exercise judgment in making decisions, as specific outcomes may not be clearly defined due to time constraints.
HOW TO APPLY
If you feel you can contribute to a dynamic, growing company, please begin your application process by applying through Hireology. After you submit your cover letter, resume, and application on Hireology, you will receive acknowledgment via email. If you don’t see the email in your inbox, please check your spam folder – sometimes Hireology emails end up there.
You will receive instructions on next steps after your application materials have been reviewed. As a remote company, we rely on remote working technologies to serve our clients. In evaluating new employees, we put a premium on a candidate’s ability to shine through these same technologies: video, email correspondence, and web-based conferencing.
Contracting Process
- Candidate applies through Hireology
- Screening Call: 20-30 minutes
- Fit Interview: 60-90 minutes
- Paid Assignment
- Continued work based on your terms