Be the trusted partner for executives, entrepreneurs, and small business leaders, managing high-level administrative tasks that keep their work and personal lives organized.
About Zirtual
Since 2011, Zirtual has supported C-level executives, entrepreneurs, and small business owners with experienced, US-based Virtual Assistants. Our mission is to provide work-life balance through seamless, reliable administrative support. Each VA becomes the main point of contact for their clients, ensuring tasks are managed with precision, proactive communication, and professional excellence.
Schedule
- Remote, 1099 Independent Contractor role
- Expected availability during business hours (PST or EST, Monday–Friday)
- Minimum one-year commitment preferred
- Flexible scheduling based on client agreements
Responsibilities
- Manage executive calendars: coordinate meetings, resolve scheduling conflicts, and maximize client productivity
- Provide project management support and track goal progress
- Conduct research for travel, events, or special projects
- Handle purchases and expense reporting
- Perform administrative tasks: inbox management, transcription, correspondence, and data entry
- Draft agendas, take meeting minutes, and provide follow-up support for virtual meetings
- Support client social media and marketing efforts (as requested)
- Maintain proactive communication: acknowledge assigned tasks, clarify deadlines, and provide weekly usage reports
- Accurately track all billable hours in the Zirtual system
Requirements
- Associate’s or Bachelor’s degree, or 5+ years as an Executive Assistant
- 4+ years of administrative experience (C-level support strongly preferred)
- Proficiency in Google Suite and Microsoft Office
- Experience with task/project management tools (Trello, Asana)
- Preferred: CRM tools (Salesforce, HubSpot, Zoho), expense software (QuickBooks, Expensify), travel tools (Concur), social tools (Hootsuite, WordPress), and AI productivity tools
- Strong written and verbal communication skills
- Excellent organizational skills with meticulous attention to detail
- Typing speed of at least 50 WPM with accuracy
- Reliable internet, computer, and phone
Compensation
- Monthly earnings average $1,500 – $3,800 depending on client mix
- Revenue split increases after 6 months, based on client retention and plan utilization
- Independent contractor role (no employee benefits)
Perks
- Independence and flexibility to design your workday
- Long-term client relationships with influential professionals
- Exposure to dynamic industries and executive-level projects
- Support from Zirtual Account Supervisors for client management
Happy Hunting,
~Two Chicks…