Responsible for general clerical and secretarial duties within a college department. Functions as office receptionist and answers questions pertinent to the department. Maintains office/ supervisor’s calendar. Works under general supervision within a college department.
Flexible Work Arrangement
Primarily Remote: Employee performs the majority of job duties remotely and may occasionally work on site, based on operational needs with advance notice, when possible.
Grade
2022
Exemption Status
Non-Exempt
Posting Number
S3044P
Location(s)
Orlando, FL 32811 – West Campus
Proposed Work Schedule (Please note hours subject to change based on business needs)
This position offers up to 29 hours per week, with flexible scheduling available Monday–Friday, between 8:00AM and 5:00PM.
1. Produces large volumes of typing and correspondence, filing, and general secretarial duties in support of departmental clerical activities.
Description of Job Function
2. Processes incoming and outgoing mail for department.
Description of Job Function
3. Answers telephone, refers calls, and takes messages for department staff.
Description of Job Function
4. Types, edits, and prepares routine correspondence, documents, and reports.
Description of Job Function
5. Maintains current files for the department, including files for internal and external correspondence.
Description of Job Function
6. Maintains calendar and appropriate schedules for department; follows up on routine matters and reminds department staff of appointments, meetings, etc.
Description of Job Function
7. Schedules/reserves boardrooms, prepares for meetings as directed.
Description of Job Function
8. Maintains stock of forms and orders clerical supplies for department when needed.
Description of Job Function
9. Functions as office receptionist.
Description of Job Function
10. Operates standard office equipment as needed to perform tasks.
Description of Job Function
11. Performs other related duties as assigned.
Qualifications
Drivers License Requirement
Drivers License Requirement
Not Applicable
Required Qualifications
Required Minimum Education
High school diploma or general education degree (GED).
Required Field of Study
Other Required Qualifications
Experience in a secretarial/clerical position. Advanced secretarial training.
Required License/Certification
Preferred Qualifications
Preferred Education & Field of Study
Preferred Type of Experience
Preferred Licenses/Certification
Knowledge, Skills and Abilities
Knowledge, Skills and Abilities
Proficiency using functions of operating system and software used in department (i.e. Windows, WordPerfect, etc.)Ability to use typewriter and office machines.Strong communication skills over the phone, in person, and in writing.
Working Conditions
General Working Conditions
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making. The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
