Petey Greene Program
THE ROLE
The Volunteer Coordinator will work with the PGP team in Washington, D.C. to recruit, train, and manage volunteers participating in PGP’s tutoring programs in prison, jails, and reentry settings in the greater Washington, D.C. area.
At the beginning of a semester, the Volunteer Coordinator will help PGP staff recruit, vet, place, and coordinate the onboarding of volunteers. During the semester they will monitor student and volunteer attendance, working with PGP staff to provide debrief opportunities for volunteers, as well as troubleshoot and offer additional support to tutors when necessary. The Volunteer Coordinator will also help monitor the submission of weekly COVID tests from in-person volunteers. The Volunteer Coordinator reports to and is supervised by a member of the Washington, D.C regional team.
The position can be hybrid or remote, depending on the candidate’s location. If a candidate is based in the DC, Maryland, Virginia area, the position will be hybrid, with a combination of work-from-home days, meeting days in the community or at partner sites, and in-office days at a coworking space. This position is funded through September 2023, with high likelihood of extension depending on capacity and funding.
MAJOR DUTIES AND RESPONSIBILITIES
- Supports PGP staff and campus leadership teams in recruiting new volunteers and responding to new applications with next steps
- Vet applications and conduct volunteer interviews, in collaboration with PGP staff and campus leadership teams
- In collaboration with PGP partner organizations and with support of PGP staff, determine volunteers’ semester tutoring schedule
- Support in the process of getting volunteers cleared to enter the prison or jail where they are assigned to tutor, which includes collecting clearance paperwork, scheduling an orientation, and organizing transportation
- Ensure volunteers complete all onboarding requirements before beginning tutoring and send reminders when necessary
- Coordinate weekly transportation for volunteers
- Monitor volunteer attendance forms and follows up with any necessary support or to provide reminders about not submitted attendance forms
- Communicate regularly with volunteers, especially if an incident occurs or a volunteer misses a tutoring session, flagging issues for regional management when appropriate
- Ensure that all volunteers and students complete intake and evaluation forms
- Manage volunteer data, including schedules, attendance, and feedback, through Salesforce
- Input data from student intake forms to spreadsheets
- Collect and tracks weekly COVID test submissions by in-person volunteers
- Respond promptly to emails from volunteers, university faculty and staff, and fellow staff.
COMPETENCIES
- Proficiency with Microsoft Office including Word, Excel, and PowerPoint
- Proficiency in Gmail, Google Drive, Google Docs, and Google Calendar
- Ability to communicate effectively and professionally in person and via email, text, and phone.
- Attention to detail and extremely organized.
- Ability to work independently and with a team.
- Awareness of issues related to mass incarceration and broader educational justice and social justice concerns.
- A commitment to social justice, racial equity, and the rights of formerly incarcerated people
- A commitment to racial equity, and the rights of currently and formerly incarcerated people.
PREFERRED QUALIFICATIONS
- Bachelor’s degree
- Experience working with student organizations.
- Experience working with volunteers, particularly student volunteers.
- An understanding of the US criminal justice system and local policies.
- A commitment to education in confined settings.
Job Type: Full-time
Benefits: Health, dental and vision insurance, short and long-term disability, excellent parental leave and vacation packages.