Sittercity
About Sittercity
Sittercity, a Bright Horizons company, is a technology platform working to reimagine the child care industry. Finding, hiring and managing high-quality, trustworthy and enriching child care has never been simple, for parents or caregivers. We want to change that. At Sittercity, you can imagine and create solutions that will revolutionize a multi-billion industry and bring relief to parents and care providers alike, all while having a lot of fun! Boost your career as we launch into our next phase of growth and help build a platform that changes the way child care works.
The Opportunity
Our Executive Assistant position is a multi-faceted, dynamic role that administratively supports the CEO, executive team, and all aspects of the operational side of the business. This person is highly organized, self-motivated and ensures all of the “behind the scenes” processes run
flawlessly. The Executive Assistant oversees the organization of the CEO and e-staff calendars while also helping to coordinate company-wide experiences such as our weekly all-hands meetings, quarterly offsites, days of service, and ad-hoc committee programming. Their work will span scheduling meetings, liaising with other EAs at our parent company (Bright Horizons), creating slide decks, maintaining or processing data, booking travel, assisting with coordinating events and more.
The ideal candidate will anticipate needs, be eager to pitch in wherever needed, enjoy building community, possess top-notch organizational skills, be comfortable with ambiguity, possess the ability to maintain confidentiality, and take pride in getting things done right and ahead of schedule. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization. The Executive Assistant/Office Manager reports directly to the Senior Corporate Program Manager and sits on the Operations team.
Key Responsibilities
- Maintains the CEO’s calendar by planning and scheduling business meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements.
- Assists the Sr. Corporate Program Manager with daily administrative duties and completes a broad variety of administrative tasks that include completing reports; composing and preparing correspondence; creating slide decks, itineraries and agendas and compiling documents for meetings.
- Plans, coordinates, organizes and helps at various company meetings, events, and celebrations.
- Serves as a liaison with the multiple executive assistants at Bright Horizons in order to coordinate executive level meetings (including room reservations for in-person meetings) that include the CEO and e-staff members.
- Serves as a brand ambassador for the company, greeting and establishing rapport with employees, clients, and visitors.
- Manages our weekly all-hands programs and agendas, including serving as Emcee.
- Perform ad-hoc tasks as determined by the Sr. Corporate Program Manager.
Required Qualifications
- Highly organized and self-motivated
- Excellent verbal and written communication skills
- Detail-oriented with good time management skills and ability to prioritize work
- Ability to take initiative, anticipate needs and exercise independent/sound judgment
- Positive attitude and high energy
- Sense of urgency
- Resourceful and creative, delivering great results with lean resources
- Approachable and able to quickly build rapport with everyone you interact with
- Prioritize effectively and juggle multiple projects in a fast paced environment
- Minimum of one year working in an Office Management capacity
- Experience using Google Suite
- Must be proficient with Microsoft Office, Word, and Excel
Desired Qualifications
- Familiarity with Microsoft Outlook
- Experience working in a remote office environment
Employee Benefits
Recognized as a Chicago Innovation Award winner and one of the best places to work by Crain’s and Built In Chicago, we offer an inclusive, innovative, and fun environment that rewards passionate and curious individuals. You will receive the following benefits:
- Support for flexible and remote working environments
- Generous paid time off policy, including sick and holiday
- Industry leading parental leave
- Health, dental, vision, disability, life, and 401(k) matching
- Sittercity membership, back up child/adult/elder care, and child care center discounts
- Tuition assistance, college coach, and enhanced family support
- Company events, social outings, and volunteer opportunities
Sittercity is committed to hiring a diverse workforce. We consider all applicants for employment without regard to race, color, sex, sexual orientation, gender identity, religion, age, national origin, disability, veteran status, marital or familial status, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, or any other basis as prohibited by federal, state or local law. Sittercity participates in E-Verify and background checks all employees.
Sittercity is thrilled to be recognized on @Hired’s 2021 List of Top Employers Winning Tech Talent! It’s been a tumultuous year but our commitment to prioritizing equity, efficiency, and transparency in the hiring process allowed us to continue to attract and hire amazing talent.