Employer: Stage 4 Solutions
We are looking for an Administrative Assistant for a global B2B high-tech company. In this role, you will performs diversified and broad complex administrative duties for organization, typically Senior Management level or equivalent. May take and transcribe dictation of a complex and confidential nature and assists in designated administrative details using initiative and judgment.
This is a 4-month (extensions likely), 40-hour-per-week role. This is a remote role in the US. Must work PST hours from 8:00 am to 5:00 pm pacific time.
This is a W2 role as a Stage 4 Solutions employee. Health benefits and 401K are offered.
Responsibilities:
- Demonstrates knowledge of company policy, organization, and a high level of technical skill. Uses general office equipment and PC in performing assigned tasks.
- Answers telephone and takes and relays messages. Performs other related duties as assigned by management. Receives, screens and handle telephone calls, incoming mail, publications and other correspondence some of which may be of a confidential or sensitive nature.
- Makes travel and lodging arrangements as required. Monitors vacations, schedules and calendars.
- Develops and implements changes/improvements to office systems and procedures. Drafting own Reponses based on knowledge of the organization’s policy, procedures or particular situation.
- May provide work direction of other administrative assistants Prepares memoranda, reports and other materials for staff and business meetings.
- May attend staff meetings; take and distribute minutes, follow up on action items.
- Maintain files and records which often contain information of a confidential nature.
Requirements:
- 3+ years of high-level administration work experience at senior level, supporting VP-level and above executives in a fast paced environment.
- Extensive experience in preparing international and domestic travel itineraries, expense reports, briefing and meeting materials, and general logistics.
- Advanced proficiency in MS Office Suite: Outlook, Word, Excel, PowerPoint.