Employer: Zillow
About the team
The Senior Administrative Assistant position is a great opportunity to work across the business, supporting the Head of Recruiting and leadership team for the Recruiting Org. We are looking for a highly organized, dynamic, and great teammate who enjoys a fast-paced environment.
Successful candidates will possess the ability to multitask, make sensible and timely decisions with limited guidance, have strong attention to detail, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. They will be self-motivated with a strong sense of initiative, possess the ability to anticipate needs, and be a driving force in keeping the leaders and teams organized. They will have experience supporting executives located in different time zones and are comfortable working in a different location than their teammates.
The ideal candidate will also have exceptional verbal and written communication skills and the ability to switch gears at a moment’s notice. High levels of integrity and discretion in handling confidential information is a requirement and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
About the role
- Manages complex schedule & calendaring primarily for the Head of Recruiting and provides supplemental calendar support for her leadership team
- Effectively prioritize numerous requests and incoming information, ensuring appropriate level of urgency is given to each
- Partners with executive and senior leaders to ensure schedule aligns with priorities
- Manages travel arrangements for executive including complex logistics
- Prepares and submits expense reports and receives, submits, and tracks purchase orders
- Assists in meeting planning and any preparation work needed, i.e., logistics, drafting agendas, research, support presentation slide development, and broader communication
- Coordinates details of major departmental meetings, offsites and events; team and morale event planning
- Maintains effective relationships and communications across all departments and with other assistants
- Oversees small to medium sized projects and possibly programs
In Colorado, Connecticut, Nevada and New York City the standard base pay range for this role is $33.50 – $53.50 Hourly. This base pay range is specific to Colorado, Connecticut, Nevada and New York City and may not be applicable to other locations.
In addition to a competitive base salary this position is also eligible for equity awards based on factors such as experience, performance and location. Actual amounts will vary depending on experience, performance and location.
Who you are
- Minimum 4 years of experience supporting multiple executives at once in a high tech and/or start-up environment
- Comfortable with ambiguity; ability to exercise quick and accurate judgment and maintain confidentiality
- Effective and proactive problem-solver, analyzing all situations thoroughly in order to anticipate problems before they arise
- Ability to multitask, work independently, set priorities, and work under pressure to meet changing deadlines while maintaining quality
- Doesn’t mind last minute changes and can respond to needs quickly without getting frazzled
- Strong attention to detail and excellent organization skills
- Excellent verbal and written communication skills, easygoing attitude, and ability to work well with different personalities
- Advanced knowledge of Microsoft Office (Outlook, Excel, PowerPoint, and Word), and G Suite (Sheets, Docs, Forms, Slides)
- Must be readily accessible and be able to use technology to gain efficiencies with asynchronous work
- Available at minimum between the hours of 9am – 4pm PT