📍 Remote – US Based | 🕒 Part-Time | 💻 1099 Contractor | 🌱 Entry-Level to Mid-Level
Join the VaVa Virtual Assistants Team
VaVa Virtual Assistants is a fully remote company helping businesses grow by pairing them with skilled virtual professionals. Based in Atlanta, GA, we thrive on collaboration, professionalism, and community—even in a virtual world. This is more than a gig; it’s a seat at the table with a tight-knit crew of driven, kind, and supportive professionals.
🧾 The Role: Virtual Billing Assistant
We’re looking for a proactive, detail-obsessed Billing Assistant who’s comfortable owning client billing, tracking, and communication processes. You’ll operate independently while staying deeply connected to your clients and our team. This role is perfect for someone who’s efficient, emotionally intelligent, and ready to take responsibility.
🔑 Responsibilities
- Track billable and payable hours
- Create and send invoices
- Manage client/vendor expenses and resolve discrepancies
- Identify inconsistencies in financial statements
- Maintain up-to-date payment records and histories
- Alert clients of payment deadlines or missed payments
- Input and organize financial data
- Suggest solutions for clients needing payment flexibility
- Maintain utmost confidentiality with sensitive info
- Assist with other billing support duties as needed
🎯 Ideal Candidate Profile
- 2+ years of billing, administrative, or virtual assistant experience
- 2+ years working in a fully remote environment
- Available 20+ hours per week, Monday–Friday
- Highly responsive and communicative throughout the workday
- Authorized to work in the U.S.
đź’» Technical Skills Required
- Comfortable with Google Workspace, Microsoft Office, Slack, Calendly
- Experience with CRMs, accounting tools, and project management platforms
- Familiar with QuickBooks or similar billing software
- Familiarity with AI or automation tools is a plus
- High-volume data and number tracking experience
đź’¬ Expectations & Culture Fit
- Represent VaVa with professionalism and a positive attitude
- Lead and manage client relationships with clarity and care
- Communicate proactively with clients and internal team
- Contribute to a collaborative, respectful, and mission-driven culture
- Embrace high standards, flexibility, and ongoing learning
🌟 Why Work with VaVa?
- Remote flexibility – work from anywhere
- Collaborative community – you’re never alone
- Diverse client base – gain industry variety
- Growth opportunities – room to expand into other support roles
- Purpose-driven culture – help entrepreneurs grow their business with heart
Interested?
If you love numbers, client communication, and efficient systems—and thrive in a flexible but fast-paced remote environment—this might be your perfect next move.