📍 100% Remote | 💼 1099 Contractor | 📈 Mid-Level (2+ Years Experience) | ⏱ Flexible Part-Time
About VaVa Virtual Assistants
We’re a fully remote team based in Atlanta, GA, helping businesses thrive with high-level virtual support. We believe in collaboration, clear communication, and building a strong community—no matter where we log in from.
👥 The Role
We’re hiring a Recruitment Support Executive Assistant to help power the hiring process behind the scenes. You’ll coordinate candidate scheduling, manage applicant data, support onboarding, and work directly with recruiters and hiring managers to keep everything organized and running smoothly.
📌 Key Responsibilities
Recruitment Admin
- Schedule interviews, send confirmations, and manage calendars
- Draft and distribute job postings, interview materials, offer letters
- Organize recruitment databases and candidate files
- Maintain contractor and client records
Candidate Coordination
- Act as the primary contact for candidates during the recruitment process
- Schedule and coordinate video interviews
- Collect feedback and track status updates
- Support onboarding of new hires and contractors
Hiring Team Support
- Help source candidates through platforms like job boards or LinkedIn
- Screen resumes and assist with early-stage candidate evaluation
- Track recruitment metrics and produce performance reports
Collaboration & Process Improvement
- Communicate with hiring managers and clients regularly
- Identify opportunities to streamline and improve hiring systems
- Recommend tools, templates, or automations to boost team efficiency
🧠 Who You Are
- 2+ years in recruiting, staffing, or talent acquisition (remote preferred)
- Experienced with virtual tools like JazzHR, BambooHR, Teachable, Canva, Zoom, Slack, etc.
- Familiar with ATS and CRM systems
- Detail-oriented and comfortable juggling multiple moving parts
- Strong writer and communicator, both professionally and personably
- Organized, adaptable, and quietly tenacious
- Bonus: HR knowledge or experience onboarding independent contractors
🛠 Tech Stack You May Use
- ATS platforms (JazzHR, BambooHR)
- Project tools (Asana, Airtable, Monday.com)
- File & form tools (Dropbox, G Suite, Microsoft Office)
- Scheduling tools (Calendly, Zoom)
- Creative tools (Teachable, Canva)
💡 This is a great opportunity if you’re ready to support high-impact recruiting while growing your own expertise in a flexible, contractor-friendly environment.