Legal Assistant

Join our team as a Legal Assistant! In this role, you’ll be diving into various aspects crucial for Hazel Health. From ensuring proper business licensure to managing risk and supporting the compliance and contracting process, your responsibilities will be diverse and impactful. You’ll be responsible for establishing and maintaining business licenses at the State, County, and City levels, handling annual reporting requirements, and assisting with new state or jurisdiction entries. 

Additionally, you’ll play a key role in risk management by supporting annual insurance renewals, maintaining insurance policy records, reviewing contracts for insurance compliance, and facilitating claims processes.  If you’re someone who enjoys handling a variety of tasks, collaborating across teams, and ensuring compliance and efficiency, this role might be perfect for you. 

What You’ll Do:

Business Licensure

• Ensure proper licensure is established for Hazel to serve students or employ people for Hazel Health Inc and managed Physician Groups. This includes but is not limited to Secretary of State registrations, Department of Revenue registrations, Department of Labor/Employment Security, Business Licenses at the State, County, City levels. 
• Maintain DBA filings across all entities in the respective jurisdictions that are required by law.
• Ensure annual and other mandated reporting is filed to respective jurisdictions as required by law. 
• Ensure business licenses are renewed one time and shared with appropriate business partners.
• Assist with new state/jurisdiction entry research on what is needed for employment of people or new revenue streams.

Risk Management

• Support organization in annual business insurance renewals, partnering with brokers with data requests to obtain quotes. Upon renewals, ensure all our business partners have updated certificates of insurances.
• Maintain complete listing of all our insurance policies and what each policy covers, reporting timelines, etc. 
• Review both vendor and customer contracts to ensure we can meet the insurance terms. Provide red lines as needed. Upon execution of the agreements, work with brokers to obtain certificates of insurances.
• Collaborate across the organization to stay abreast of potential claims and work with the brokers to ensure claim notifications are promptly filed.
• Collaborate with the People Team to ensure workers compensation claims are filed. As the filing process changes, keep the People Team updated on those changes.
• File monthly Workers Compensation reports to our insurance carrier so we can process our monthly premiums.

General Legal Support

• Facilitate and support vendor and client contracting.
• Support Compliance team.
• Assist and support requests for records and subpoenas.
• General legal research